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  • Trump’s New Tax Code and Your Paycheck: Will You See More or Less?

    Beginning today, Thursday, February 15, employers are required to start complying with new tax withholding tables released recently by the U.S. Department of the Treasury. We should all begin to see changes in our paychecks as soon as late February or early March.

    “With this guidance, most American workers will begin to see bigger paychecks. We estimate 90 percent of wage earners will experience an increase in their take home pay,” said U.S. Treasury Secretary Steven T. Mnuchin.

    The new guidance, developed jointly by the Office of Tax Policy and the IRS, was designed to work within the constraints of the existing payroll withholding system to deliver the benefits of the tax cuts as soon as possible and with as little disruption as possible. Specifically, the new withholding tables are designed to work with the W-4 forms already filed by employees for 2018 to hopefully minimize the burden on taxpayers and employers.

    The new law makes a number of changes for 2018 that affect individual taxpayers. The new withholding tables reflect the increase in the standard deduction, repeal of personal exemptions, and changes in tax rates and brackets.

    As the IRS makes clear in their release, the new tables are designed to produce the correct amount of tax withholding. The tables are also aimed at avoiding over- and under-withholding of tax as much as possible.

    What Kind of Changes Will You See?

    As with most of the tax changes made by the recently passed tax-reform bill, the answer is, “it depends,” advises The Motley Fool. If you’d like to calculate how much you can expect your paycheck to increase, follow these steps:

    Locate your most recent pay stub and determine how much was withheld for federal income taxes. Keep this number handy.

    Start with your gross (before tax) income. You can find this on your pay stub, or by dividing your annual salary by the number of times you get paid each year.

    Subtract the number of allowances you claimed on your W-4 times the appropriate payroll-frequency factor, which you can find on the front page of the new withholding tables. (If you aren’t sure how many allowances you claimed, your payroll department should be able to tell you.) This is the amount of wages you’ll use to determine your new withholding amount.

    Use this number with the table that corresponds to your filing status and payroll frequency in the new withholding tables to calculate your new per-paycheck withholding amount.

    Subtract this number from your current per-paycheck withholding, which you determined in step one. This number is how much your paycheck could increase.

    Let’s Look at the Numbers

    The Motley Fool sets up this scenario: Say you’re a single taxpayer and you earn $50,000 per year, paid bi-weekly. For each pay period, you earn $1,923.08 before any taxes are withheld. When you filled out your employment paperwork, you claimed two allowances.

    For each withholding in 2017, a bi-weekly paid employee’s wages are reduced by $155.80. This reduces the $1,923.08 figure to $1,611.48, which is the number used to determine your withholding. Using 2017 withholding tables, $264.53 should have been withheld from each paycheck for federal income taxes. (Note: If you’re calculating your own, you can probably skip this entire step. Just look on your recent pay stub to see how much is being withheld for federal taxes.)

    With the changes for 2018, each allowance reduces your wages for withholding purposes by $159.60, so your income is reduced to $1,603.88. Using this amount, along with the 2018 withholding tables based on the new tax brackets, your per-paycheck withholding should drop to $168.09. Your paychecks should go up by about $96.44 because of the lower federal withholding called for by the tax-law changes.

    New W-4s Are on the Way

    The IRS has also announced the agency is in the process of designing a new W-4 form, which will more accurately reflect changes in the tax law that could impact workers’ appropriate withholdings, such as the increased child tax credit and changes to itemized deductions. And for 2019, the IRS “anticipates making further changes involving withholding.”

    In short, while your federal withholdings are likely to change shortly, there’s a good chance they’ll change again in 2019 once forms and procedures are better adapted to the new tax law.

    The IRS says the new tables should result in approximately 90% of workers seeing an increase in take-home pay. Other adjustments to taxes should result in roughly 80% of tax filers getting a cut in 2018, according to the Tax Policy Center. The organization also says the size and percentage of Americans getting a cut will decrease over time.

    For more information, or to receive assistance preparing your personal or business taxes, please contact the respected attorneys at Oliver & Cheek, PLLC by calling (252) 633-1930 or visiting www.olivercheek.com.

     

    (Sources: U.S. Department of the Treasury; Internal Revenue Service; Business Insider; USA Today; The Motley Fool; and Tax Policy Center.)

    Taxes, Trump, Tax law, business law, state taxes, federal taxes, withholdings, IRS, law firm of oliver and cheek, new bern NC
  • Can You Take Your Online-only Business to a “Physical” Level?

    Many small companies say brick-and-mortar space allows them to communicate their brand and create a seamless customer experience. But is setting up shop in a physical space right for every business?

    In the last few years, some 20 online companies in the U.S. have launched a physical presence to better market their wares, forge closer customer relations, and boost online traffic and sales.

    “Industry research shows that three out of four customers want to interact online,” says Bryan Gonterman, vice president and general manager of AT&T New York/New Jersey Market, “and 56 cents of every dollar of sales are impacted by the digital medium. At the same time, however, 35% of online customers actually want to pick up their purchases in the store.”

    Steve Wilson of the New Jersey Business & Industry Association says common denominator can be summed up in one word: Convenience. Stores and websites should work together seamlessly to make it easy for the customer to make a purchase. It’s why Starbucks lets customers order coffee with an app. It’s why online giant Amazon is creating physical distribution centers, while successful retail stores like Nordstrom are investing heavily in digital distribution.

    But those are large, billion-dollar companies. How does the small business owner determine when to make the move to a brick-and-mortar location?

    Is Brick-and-Mortar the Next Step?

    Choosing between offline and online retail is a challenge, but the key is to understand who your target audience is and how best to reach them. That should help guide your business development and always be at the forefront of any major decision.

    When making such a monumental decision, the staff at ShipStation offer these key questions to ask:

    • Can you give customers a sensory, in-person experience, such as touching a cashmere sweater, trying out an antique sofa, or listening to music?
    • Would customers enjoy trying things on, such as clothing, shoes, or makeup?
    • Would a face-to-face conversation make the purchasing decision easier for the customer?
    • Can the use of social media, a new app, or in-store promotions build the brand on a local level, while also enhancing customer loyalty and reaching new prospects?

    If you answer “yes” to these questions, perhaps you should consider the practical aspects of opening a traditional store by analyzing the market and developing a solid business plan.

    But what does the process of moving an online store into a physical space look like? What are the legal and business considerations to be aware of when expanding?

    Now What?

    A number of business, legal, and taxation issues will need to be considered. Among them: The type of business formation; federal and state income tax issues; sales and use tax issues; company terms and policies; privacy policies; data protection policies; geographical limitations; and other rules and regulations.

    LLCs are the most popular business formations and the process is something only an attorney will be able to execute for you. Working with an attorney is the best way to ensure your business plan is up to date on the various real estate regulations, legal rules, and necessary permits ahead of time so when it comes time to open your store, you don’t run into any serious hurdles. Good legal expertise will be invaluable throughout the process, especially when it comes to negotiating, preparing, and entering into any contracts.

    If managing your financials is not your strong suit (and, if it isn’t, know you aren’t alone), work with an accountant to help formulate a budget and have him or her go over your business plan.

    Merging Physical and Digital Stores

    Online stores should be positioned so that they complement a physical store—not replace it. The key lies in bringing together the best of two worlds to offer a unique shopping experience. Brick-and-mortar stores can create mobile apps, which can make locating the store easy when a potential customer is looking for options in the area. The app should also offer details such as the clothing range, prices, working hours, etc.

    Statistics indicate 55% of buyers like to interact with both the digital and physical world when shopping. Being able to pick up an item ordered online from a physical store results in more shopping, at least for 23% of shoppers. Also, 20% of buyers are likely to buy at a physical store if they can return a product bought online at the particular store.

    Set in Stone

    Having a physical presence allows you to curate a unique environment for prospective customers, as well as your existing fans. It doesn’t necessarily have to be huge endeavor, but a brick-and-mortar location can provide the opportunity to offer something that resonates with consumers more than any online discount code ever could—value beyond the transaction. Just remember: As you build your physical space, don’t neglect your website.

    Oliver & Cheek, PLLC, is ready to help your small business get a strong start. We can be your partner, offering expert legal and business advice. Our attorneys are excellent problem solvers and highly skilled at developing and selling ideas. Our team will work to help you solve problems, recognize emerging problems, and set your company on the path to success. For more information, call (252) 633-1930 or visit www.olivercheek.com.  

    (Sources: Rutgers University School of Business; Forbes Magazine; ShipStation; New Jersey Business & Industry Association; Bond Street Marketplace, Inc.; Grand Rapids Opportunities for Women; and The Guardian.)

    Business, small business, storefront, online business, business law, business planning, law firm of oliver and cheek, new bern NC
  • The Season of Giving Can Last Much Longer Than You Think

    Charitable giving can help you minimize taxes while also supporting causes are meaningful to you.

    Christmas is a season of giving—giving gifts to friends and loved ones; giving notes of thanks and tips to the trash collectors, mail delivery persons, landscapers, hair stylists, and all those who make our lives a bit easier; and giving our time or money to various charities asking for help this time of year. The last few months of the year make up what is commonly called the “Giving Season” for the non-profit community. As the holidays near, people feel encouraged to give more generously than during the rest of the year.

    According to Steve MacLauglin, a director of product management for Blackbaud Index, approximately 34% of all charitable giving is done in the last three months of the year. Of those donations, nearly 18% are given in December alone.

    In truth, we should feel the need to donate in some way to charities throughout the year. Non-profits operate all 12 months of the year and need assistance continually. For many, charitable giving is a way of life. Whether it’s to support an organization that’s touched your life in a meaningful way, a school or university that put you on the road to success, or simply a cause that you feel passionate about, charitable giving not only offers emotional benefits, but practical ones as well.

    Giving Now…And After You’re Gone

    For many donors, the big question is how much to give throughout your lifetime and what to leave as charitable gifts in a will or trust. For those who are not concerned about the use of assets during their lifetime—for care, or enjoyment—a charitable gift may be a regular occurrence. Some may choose to pass on assets after death, in addition to, or sometimes in place of, passing on assets to family members.

    The options for charitable giving within an estate plan are varied. Before you choose a way to give, it’s important to understand the tax implications of your decisions. Giving as much as you want to charity during your lifetime and after you’re gone may help to reduce federal estate and gift taxes significantly.

    Gifts made to charities, specifically, are exempt from gift tax.

    Giving Throughout Your Lifetime

    Generally speaking, lifetime gifts to charities can result in an income tax deduction for you, according to Fidelity Investments. But before you make a large gift, be sure to seek tax advice from an experienced attorney. You’re eligible for itemized deductions for charitable contributions up to a certain percentage of your adjusted gross income for cash contributions. Another limit applies for contributions of appreciated securities or property in any one year. You may be able to carry forward amounts that exceed the limit and deduct them over the next five years.

    Highly-appreciated securities may be good candidates to give to charity during your lifetime; in addition to the income tax deduction, you bypass the capital gains tax that would be owed if you cashed them in yourself.

    Know Your Options

    Whether you choose to give during your lifetime or in your will, donor-advised funds are charitable giving programs generally run by public charities or financial institutions. They allow you to give on a basis intended to maximize your income tax situation and help meet the needs of the causes meaningful to you.

    If you have the means and desire to play an active role in philanthropy, you might also consider establishing a private foundation. Foundation managers retain control over the investment of their foundation assets, as well as which charities will receive grants from the foundation. In addition to charities, foundation grants can be used to support individuals for hardship reasons and even scholarship programs. Along with this flexibility, however, is a significant amount of administration.

    Creating Trusts

    A charity can be the beneficiary of a relatively simple revocable trust or irrevocable trust. Other giving strategies using charitable trusts can provide benefits to charity as well as to your family or yourself.

    A charitable lead trust lets you provide a payout to a charitable cause during your lifetime (or a term of years) and preserve assets for other beneficiaries, such as children or grandchildren. The value of the remainder gifted to your descendants will be a taxable gift if the trust is funded during your lifetime, or subject to estate tax, if the trust is funded at your death.

    If you have substantially appreciated assets (real estate or stocks), you can reduce current capital gains tax on the assets by contributing the assets to a charitable remainder trust. You may also give a portion of the current value of your assets to charity, and generate a payout from the trust to yourself or someone else during your lifetime, or for a specific term.

    Ensure your beneficiaries are up to date on other assets that have provisions for naming them, including investment and bank accounts with transfer on death designations. This is especially important for beneficiaries outside your immediate family, as assets don’t usually go to such beneficiaries by default or outside of the probate process if they’re not named properly.

    Retirement Accounts

    Retirement assets may be good candidates for charitable bequests because they can be among the highest taxed assets in any estate. Fidelity Investments reveals that leaving your retirement assets to a charity has two distinct advantages:

    • Increasing the impact of your bequest—the charity would not have to pay income taxes on your donation when it receives assets from your retirement account.
    • Decrease the estate tax burden for your family—your assets would pass directly to the charitable organization, so your estate would be eligible for a federal estate tax charitable deduction on the account’s value.

    Of course, make sure your beneficiary designations are up to date. If you have missing or incorrect designations, your assets may not be distributed as you intend or your charitable beneficiaries may have to wait to take ownership and incur costs due to probate.

    The rules for 401(k)s and other qualified retirement plans are similar to those for IRAs. If you’re married and want to designate beneficiaries other than your spouse, you may need written consent from your spouse. Otherwise, such plans follow roughly the same guidelines for what is taxable, but other features will vary from plan to plan. Be sure to contact the plan’s administrator for specific rules governing yours.

    Let Oliver & Cheek, PLLC guide you in planning for charitable donations now and in the future. For more information, call (252) 633-1930 or visit www.olivercheek.com.

    (Sources: Fidelity Investments; Investment News; T. Rowe Price; Vanguard Charitable; The Street; Morgan Stanley; Real Simple; and USA Today.)

  • Extra Help Shouldn’t be a Hassle this Holiday Season

    With the holidays quickly approaching, many businesses are busy hiring seasonal employees to keep up with the holiday rush. As with hiring any employee, well-planned hiring practices can help ensure seasonal employees are well-suited for the job.

    Have you noticed the increased traffic in downtown New Bern lately? Having a harder time finding a parking spot? It’s with good reason: Thanksgiving is just around the corner and Christmas is speeding toward us at a fierce pace.

    This is also the time of year when retailers, restaurants, hotels, and more hire part-time workers for the bump in consumer activity the holidays bring. These employees can simply be individuals seeking a job to supplement their current income or someone hoping to turn a temporary position into a full-time job.

    Unfortunately, seasonal employment can often raise complex legal issues. Most often, these relate to things like scheduling and severance obligations. While a part-time job over the holidays is often seen as “casual,” the reality is that a legal relationship is being created. Seasonal employees are still employees—entitled to the protections afforded by employment standards legislation, health, and safety legislation and common law. It’s important that both employers and employees understand their rights and obligations.

    Seasonal Employees: What to Consider

    Melissa Dials, an attorney with a management side-labor and employment law firm, recently offered Crain’s Cleveland Business a few actions you can take to avoid the most common legal pitfalls when hiring seasonal workers:

    What forms are needed?

    Seasonal workers are just like other employees regarding new hire forms and procedures. Each employee must complete a W-4 form designating amounts to be withheld for federal income taxes, and you must verify work eligibility using Form I-9. And don’t forget state income tax withholding and other forms.

    Most seasonal workers don’t receive benefits, but it’s a good idea to provide these employees with a copy of your company’s employee handbook or policies and procedures manual.

    Should you classify the worker as an “independent contractor?”

    Businesses often misclassify employees as independent contractors and, in the process, open themselves up to potential liability. Employers should be sure to avoid designating a seasonal worker as an independent contractor without first determining that the circumstances legally justify such a classification.

    You’ll need to clarify expectations regarding the duration of employment.

    Although seasonal employees are generally aware they’ve been hired on a temporary basis, employers should be sure to specify the limited duration of employment both at the onset and in writing. In addition, employers should require any seasonal employees to acknowledge, in writing, they understand they are being hired for a limited duration and are “at-will” employees—meaning the employer has a legal right to terminate the employee, with or without cause, at any time.

    What rules apply?

    Most employment laws, except the Family and Medical Leave Act (FMLA), apply to seasonal employees. Unless employment continues beyond the holiday season, seasonal employees are ineligible for FMLA leave because they will not work the required 1,250 hours in a 12-month period. However, other employment laws such as those prohibiting employment discrimination, harassment and retaliation apply with equal force to seasonal workers. Employers should take steps to prevent and address such allegations by seasonal employees in the same manner as they would for regular employees.

    Watch the clock.

    The federal Fair Labor Standards Act (FLSA) requires employers to pay any non-exempt employees one-and-one-half times their regular rate of pay for any hours worked in excess of 40 in a given workweek. However, federal law does exempt certain individuals from overtime requirements. Under the FLSA, for example, employees of certain seasonal amusement or recreational establishments, organized camps, and religious or non-profit educational institutions are generally exempt from overtime pay. It’s important that employers review their seasonal employees’ status under federal and state law to determine whether they are exempt from paying overtime to employees.

    Develop telecommuting policies and procedures.

    Many retailers are hiring remote workers for customer service positions to improve productivity and efficiency. Telecommuting, however, raises unique legal issues that employers need to address with established policies and procedures before they become a liability. For example, the Occupational Safety and Health Act (OSHA) requires employers provide a safe workplace to all employees—even those working from home. In addition, workers’ compensation laws still apply to telecommuters. To address these issues, employers can require telecommuters to have a designated workspace that has been inspected and approved by the company to comply with workplace safety obligations.

    Conduct training for managers.

    Before the holiday rush, managers should understand that most rules apply with equal force to seasonal workers. In addition, they should be trained on how to address reports of harassment and discrimination for all employees, and how to respond to requests for accommodations. For example, employees may request time off during the holiday season for religious reasons. Managers should be trained to engage in a discussion with employees to determine what the religious requirements are and whether they can be accommodated.

    Review benefits policies.

    Federal law does not require employers to provide the same benefits to seasonal workers as they do regular, full-time employees. However, if a seasonal employee works more than 30 hours per week for a period longer than 120 days, the employer may be required to offer health insurance under the Affordable Care Act (ACA). Employers should review their benefits policies and health plan documents to determine if seasonal workers are eligible, as these documents can control when they provide benefits more generous than what the law requires. Failure to provide required benefits can lead to expensive consequences.

    Following these guidelines may seem unnecessary and time consuming when you’re under pressure to quickly hire help during the hectic holiday season, but failure to follow such simple steps may lead to unexpected expenses and headaches you definitely don’t want to encounter.

    Making hiring decisions for your small business can be a daunting task. It’s important that you’re familiar with North Carolina law, so let Oliver & Cheek, PLLC guide and assist you. For more information, call (252) 633-1930 or visit www.olivercheek.com.

    (Sources: U.S. Small Business Administration; North Carolina Department of Labor; Crain’s Cleveland Business; The Globe and Mail, Inc.; Business News Daily; The Balance; and Retail Minded.)

  • Independent Contractors or Employees?

    Independent Contractors or Employees? Discover What’s Best for Your Small Business

    When your small business isn’t so small anymore it may be time to hire help. Money is still tight so you want to be sure you’re getting the most “bang for your buck” when considering new hires. But what route do you take? Do you take the plunge and hire employees or rely on contractors to fill your needs?

    The Society for Human Resource Management (SHRM) recommends that you consider a variety of factors—and none of them in isolation—when deciding whether to meet a staffing need by means of independent contractors (ICs) or employees. The group also suggests that you work closely with a business attorney to weigh the requirements of the job, in combination with other factors, to determine whether an IC will both meet your staffing needs and withstand legal scrutiny, thus avoiding future problems.

    Let’s take a look at the major differences between ICs and employees to help you make the decision that’s right for your situation.

    Benefits of Using Independent Contractors  

    Forbes Magazine relates that several advantages are seen when using ICs rather than employees:

    Cost

    When you hire an employee, you are required to pay several expenses you don’t have to pay with ICs, including the cost of employer-provided benefits, office space, and equipment. You’ll also have to make required payments and contributions on behalf of your employees, including your share his or her Social Security and Medicare taxes (which comes to 7.65 percent of his or her total compensation); state unemployment compensation insurance; and workers’ compensation insurance. These payments can easily increase your payroll costs by 20 to 30 percent or more. 

    Flexibility

    Working with ICs will allow greater leeway in hiring and firing of workers, which can be especially advantageous if you’ll be experiencing fluctuating workloads. You can hire an IC for a specific task or project knowing that he or she will be gone when the job is finished. The trauma, expense, and potential legal trouble that can accompany firings and layoffs is completely avoided. 

    Efficiency

    Because most ICs bring specialized expertise to the job they can usually be productive immediately—eliminating the time and cost of training. With ICs, you can expand and contract your workforce as needed without taking on unnecessary expenses. 

    Legal Matters

    Employees are afforded a wide array of rights under state and federal law; they can potentially bring forth legal claims for any perceived violation of those rights. Because ICs are considered independent businesspeople, they are not protected by many of these laws. Employees can also sue for wrongful termination in circumstances that vary from state to state. ICs cannot bring this type of lawsuit.

    Benefits of Using Independent Contractors  

    After reading about the possible benefits of hiring ICs, you may be thinking that you’ll never hire an employee again. But there are also important benefits you’ll see when hiring employees, as explained by Forbes: 

    Control

    If you want to exercise ultimate control over what goes on in your company or business, you should hire employees. Employees can be closely supervised and micromanaged to your heart’s content while ICs enjoy a certain autonomy to decide how best to do the job. If you interfere too much in an IC’s work, you risk making him or her look like an employee—in other words, someone for whom you should be paying payroll taxes, workers’ compensation insurance premiums, and more.  

    Stability

    Many employers use ICs only as needed for relatively short-term projects. This means that workers will be constantly coming and going, which can be inconvenient and disruptive. And the quality of work you get from various ICs may be uneven. If you want the same workers available day after day hire employees. 

    Termination Options

    Your right to fire an IC depends on your written agreement. You don’t have an unrestricted right to fire an IC, as you might with your employees. Your right to terminate an IC’s services is limited by the terms of your written IC agreement. If you fire an IC in violation of the agreement, you could be liable for damages. 

    Legal Liability

    You may be liable for injuries an IC suffers on the job. In contrast, employees injured on the job are generally covered by workers’ compensation insurance. In exchange for the benefits they receive for their injuries, these employees give up the right to sue their employer for damages. ICs are not covered by workers’ compensation, which means that they can sue for damages if they are injured on the job because of your carelessness. 

    Content Ownership

    If you hire an IC to create a work that can be copyrighted—such as an article, book, or photograph—you may not be considered the owner of the work unless you have a written agreement transferring copyright ownership from the IC to you. If an employee creates such a work, you automatically own copyright of the work in most circumstances. 

    Avoiding Tax Complications

    State and federal agencies, particularly the IRS, want to see as many workers as possible classified as employees, not ICs. The reason is financial: The more workers classified as employees, the more tax and insurance money flows into government coffers and the harder it is for workers to underreport or hide their income from the agency. 

    Your business could face an audit if it appears you’ve misclassified employees as ICs. At the state level, you could attract the attention of your state’s unemployment compensation or workers’ compensation agency if a someone you classified as an IC applies for benefits. You could also face an audit from your state’s tax agency.

    It all comes down to this: Whether you hire a contractor or an employee will depend greatly on what kind of position you’re trying to fill and how you see the position developing. If it’s a short-term position that doesn’t involve the kind of expertise you need to have on tap all the time, hiring a freelancer can be a great alternative for your small business.

    Making complex hiring decisions for your small business can be a daunting task. Trying to choose between hiring employees or contractors? Let Oliver & Cheek, PLLC guide you and assist in the mapping of future expansion. For more information, call (252) 633-1930 or visit www.olivercheek.com. 

    (Sources: U.S. Small Business Administration; Internal Revenue Service; Society for Human Resource Management; American Bar Association; Entrepreneur Media, Inc.; CNN Money; The Balance; Due, Inc.) 

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